D157 CPE E-Portfolio Schedule & Team Roles Overview

D157 CPE E-Portfolio Schedule & Team Roles Overview

Student Name

Western Governors University

D157 Managing Resources in an Era of Disruption

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Date

D157 CPE E-Portfolio Schedule & Team Roles Overview

Summary of Team Roles and Responsibilities

Who were the key members selected for the project team, and what roles did they fulfill?

The project team consisted of several members, each assigned specific roles essential to the project’s success. The first member, serving as the project manager (Bredillet, 2018), held primary responsibility for managing the overall project. This role included resource allocation, leadership of the team, and effective communication with various stakeholders to ensure alignment and progress. Another crucial member was the stakeholder, whose role focused on sponsoring the project and providing necessary support and oversight.

Additional team members had distinct responsibilities to cover all aspects of the project workflow. Team Member 1 was tasked with research and data gathering, essential for informed decision-making and project foundation. Team Member 2 handled the preparation of reports and documentation, ensuring that all project information was accurately recorded and accessible.

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What are the specific roles and tasks assigned within the Project RACI Chart?

The project employed a RACI (Responsible, Accountable, Consulted, Informed) matrix to clarify roles and responsibilities across key tasks and deliverables. Below is the breakdown of roles assigned to team members:

Task/Deliverable	Lead Charge Nurse & Project Manager (L.K.)	Nurse Manager (J.M.)	RN Care Manager (J.H.)	Lead Charge Nurse (M.M.)	Team Member #1	Team Member #2	Team Member #3
Budgeting	R	A	A	A
Creating Work Breakdown Structure (WBS)	A	R	R	R	R	R	R
Writing Report	C	I	I	I	R	R	R
Communication	C	I	I	I	I	I	R
Research & Data Gathering	C	I	I	I	I	I	R

Note: R = Responsible, A = Accountable, C = Consulted, I = Informed

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What were the key deliverables, timelines, and estimated completion times in Phase Two of the project?

Phase Two involved several deliverables with specific due dates and estimated times, as outlined below:

Deliverable	Due Date	Estimated Time	Completion Date
Phase 2	2/8/24	20 minutes	2/6/24
Pro Forma Operating Budget	2/8/24	1 hour	2/10/24
HIP Charter	2/8/24	2 hours
Go-React		45 minutes	2/18/24
Reflection		30 minutes	2/18/24

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What are the personnel costs involved in the project?

The project budget accounted for personnel costs based on hourly rates and projected hours. The table below summarizes these costs:

Team Member	Number of Personnel	Annual Salary	Hourly Rate	Projected Hours for HIP	Individual Cost
Project Manager (AM)	1	$93,600 ($45 x 40 x 52)	$45	12	$540
Stakeholder (JM)	1	$83,200 ($40 x 40 x 52)	$40	11	$440
Stakeholder (JH)	1	$70,720	$34	10	$340
Stakeholder (MM)	1	$70,720	$34	10	$340
Team Member 1	1	$70,720	$34	4	$136
Team Member 2	1	$70,720	$34	5	$170
Team Member 3	1	$70,720	$34	4	$136
Total					$2,102

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What is the Pro Forma Operating Budget for the project?

The operating budget includes various expense categories necessary for smooth project execution:

Budget Item	Budget Amount	Comments
Personnel Costs	$2,102	Salaries for project team members
Stationery	$100	Supplies for writing and recording
Protective Gear	$500	Safety equipment to avoid injuries
Insurance	$4,000	Coverage for project-related risks
Transport	$200	Fuel and transportation costs
Snacks	$100	Refreshments during extended work hours
Total	$7,002

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Summary of Budget Management and Cost Control

What was identified as the main expense during stakeholder meetings, and how was the budget created and managed?

During stakeholder discussions, it became evident that the primary expense was nurse training to improve identification skills, a crucial aspect for project success. The project manager, observing the requirements for each deliverable and task, developed the operating budget by estimating costs based on current prices and assigned roles (Curlee, 2018). This detailed planning helped prevent delays and resource shortages.

To maintain budget control and minimize variance, the project manager will conduct frequent reviews using daily, weekly, and monthly financial reports. These will compare actual expenditures against the budget, enabling timely adjustments. Utilizing tools like Excel for ongoing budget updates can enhance accuracy and responsiveness in financial management (Bredillet, 2018).

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References

Bredillet, C. N. (2018). Project management roles and responsibilities. Project Management Journal.

Curlee, W. C. (2018). Cost estimation and budgeting in project management. International Journal of Project Management.